Corporate Events
How fast can you set up a hotel ballroom for a corporate event?
This is how the work gets done.
Yes, it takes a lot of gear to set up for a RheaCom corporate event. Before we can send one bit of video data to the Internet for secure streaming, we have to take a large room, (usually with very interesting carpet and hopefully high ceilings) to create a captivating meeting environment. Drape lines, staging, scenic, theatrical lighting, voice of the theater sound, projection, video village. If you’re wondering what it takes to set up a room, take a look at this video captured at a recent event courtesy of our partner, Dave Jensen at Live OnLine Television.
Should the responsibility for meetings and events fall into your lap, here’s a few tips:
- Don’t freak out. It’s going to be fine.
- Pencil hold multiple locations so you don’t get stuck
- Tour the facility
- Bring a technician who can ask good questions about technical capabilities
- Find out if there are any other events happening during your event date (don’t want a loud band playing through the air wall)
- Try the food if you’re serving your attendees
- If you’re booking rooms, find out how far the walk is to the conference room
- Ask if they have done large “television” style video captures before
- Get to know their Internet services provider – make sure they can give you want you need
- Find out what charges will be encored if you don’t hire any of their contract A/V staff
- Make good scale drawings
- Ask about hang points in the ceiling
- Do they have have 3 phase power
- What is the data rate in the room?
- Is the line being shared with other meetings?
- Call RheaCom to get started today!
Producing and Directing a Live Event with Video
Live Corporate Events Are Easy, Right?
“Ready one…take one…camera four…tighten up on that two shot…good…take four…stand by on bumper seven…” Calling video cues in any show can be intense. Add the complexity of a live video webcast on top of that and it’s crazy. Oh, if you’re also simultaneously capturing a “dirty cut” with all the cameras and graphics for quick steaming after the event…that’s insane…but we love it!
In a large ballroom with chairs for a thousand and HD video projection everywhere, there’s a great satisfaction working with talented teams of production professionals. When we travel or even when we’re home in the Bay Area, we have the privilege of meeting great people. After all of the pre-production planning we arrive on site to put it all into play. From load in to that final call to roll the walk-out music, let us take you “cue to cue” through a corporate meeting or event that brings impact and value to your organization.
RheaCom Executive Producer and Director Brian Rhea warms up the audience before the meeting gets underway.
Tips to keeping your cool under pressure:
- Know your teams capabilities
- Rehearse with presenters
- Have content backup plans in place
- Spend time on transitions
- Know your show
- Have an easy to follow cue sheet
- Keep “last minute” distractions away
- Get a good headset (no static)
- When calling the show, speak clearly and praise great work as it happens
- Hire good people who make you look good!
- Rest the night before a big day (if you can)
